Administrative Services Supervisor

Company Description:
As a global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in over 110 countries. UL Solutions provides testing, inspection and certification services, along with software products and advisory offerings, supporting customer's product innovation and business growth. The UL Mark acts as a trusted symbol in customers' products, reflecting an unwavering commitment to advancing our safety mission. We assist customers in innovating, launching new products and services, navigating complex global markets and supply chains, and growing sustainably and responsibly towards the future. Our science is your advantage.
Job Description:
* Organize business events and project activities with related stakeholders and monitor their progress and quality.
* Attend relevant meetings/events as required. Record, transcribe and distribute meeting minutes when necessary; actively follow up on actions and tasks assigned during these meetings.
* Collect, compile, verify, and analyze information for the General Manager to use in documents like memos, letters, reports, speeches, presentations, and press releases.
* Establish processes and disseminate process information across the team on behalf of senior management.
* Prepare and compile periodic business reports, assist in conducting relevant analyses to monitor key events and business outcomes as requested by the General Manager.
* Effectively organize and facilitate regular events, such as board meetings, China leadership gatherings, business reviews, client visits, etc.
* Offer comprehensive support to visiting Chinese General Managers and senior executives in Hong Kong, facilitating smooth communication between them and other executives, managers, and employees.
* Maintain all files for executives and ensure materials are readily available and accessible as needed.
* Undertake office administration roles, manage office supplies for smooth day-to-day operations; implement and audit the 5S program and promote UL CBS within the office.
* Lead and train administrative staff in performing their assigned duties.
* Read client or inter-departmental correspondence and forward it to the appropriate audience upon request.
* Perform additional tasks as assigned occasionally.