執行秘書

Key Accountabilities

-Provide a comprehensive range of secretarial and administrative support to the Managing Director (MD)

-Manage appointment diaries and schedules and coordinate business trips for the MD, screen communications and prioritize tasks effectively

-Establish and maintain effective working relationships with stakeholders at all levels and facilitate smooth cooperation between the MD’s Office and all parties

-Prepare meeting agendas and take accurate minutes for management meetings

-Arrange and compile pre-board and board papers with meticulous attention to detail

-Handle confidential information with appropriate discretion and professionalism

Job Requirements

-Certificate / Diploma in Business Administration / Secretarial or a related discipline

-At least 6 years’ relevant secretarial or clerical support experience, previous experience in supporting senior executives is highly preferred

-Experience in liaising with senior management and executives across different organization levels

-Proven track record of working independently with minimal supervision while maintaining exceptional quality standards

-Excellent communication and problem-solving skills and the ability to manage multiple priorities

-Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint and Outlook)