Personal Assistant

About Us

BlueOnion is an award-winning, no-code, full-suite ESG and sustainability data management solution. We empower companies, asset managers, and banks with advanced tools for transparency, accountability, and regulatory compliance. Our platform ensures responsible investment decisions and accurate labeling of sustainable financial products, fostering a sustainable financial ecosystem. https://www.blueonion.today/

Job Overview

We are seeking a highly organized and detail-oriented individual to serve as a trusted partner to our top Executive. This critical role involves managing complex schedules, coordinating travel, overseeing personal commitments, and ensuring the smooth operation of the Executive's professional and personal endeavors.

Key Responsibilities

• Manage and coordinate the Executive's calendar, scheduling meetings, appointments, and travel arrangements.
• Arrange travel plans and itineraries, including booking flights, accommodations, and transportation as needed.
• Handle daily administrative tasks, including answering calls, emails, and correspondence on behalf of the Executive.
• Prepare, proofread, and organize documents and presentations for meetings to ensure accuracy and professionalism.
• Act as a point of contact between the Executive and internal/external contacts, relaying messages and managing communication.
• Maintain records, organize files, and ensure easy access to important documents and information.
• Assist with personal tasks for the Executive, including occasional errands or ad hoc projects as required.
• Screen and prioritize emails and calls, redirecting requests and highlighting urgent matters.
• Handle confidential and sensitive information with discretion and integrity.
• Support project management and deadlines, ensuring the Executive is well-prepared and organized for all commitments.
• Research and compile information for reports, proposals, and other documents.

Requirements and Skills

• Proven organizational skills with the ability to manage multiple priorities and tasks effectively.
• Strong written and verbal communication skills for liaising with internal teams and external contacts.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling or calendar tools.
• High discretion and professionalism, particularly when handling confidential or sensitive information.
• Strong problem-solving abilities and a proactive approach to anticipating needs and resolving issues.
• Ability to adapt to changing schedules and deadlines in a dynamic, fast-paced environment.
• Strong attention to detail to ensure accuracy in document preparation and scheduling.
• Professional demeanor with excellent interpersonal skills and a positive attitude.
• Capability to work independently and as part of a team, showcasing flexibility and dependability.

Preferred Experience and Education

• Previous experience as a Personal Assistant, Executive Assistant, or in a related administrative support role.
• A bachelor's degree in business administration, communications, or a related field is preferred.
• Familiarity with office software, project management tools, and scheduling software (e.g., Google Workspace, Slack, Asana).
• Prior experience working in a fast-paced environment, ideally supporting senior leadership.
• Knowledge of travel and event planning logistics is advantageous.

Application Instructions

This role is ideal for a detail-oriented and organized professional with a passion for supporting executives. If you are self-motivated, maintain confidentiality, and can multitask effectively in a fast-paced environment, we’d love to hear from you.

Please send your application materials, including a cover letter and resume, to ****** by March 21, 2025.