Director Secretary

Replied to 5 talents in 7 days

HK$ *****

Higher Diploma or Associate Degree

3 to 5 yrs exp

HK work permit required

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Job Responsibilities

Assist the director in handling daily affairs, including personal meeting arrangements, itinerary planning and file sorting.
Assist the board in preparing and organizing meetings, responsible for setting the agenda, coordinating the time table and preparing relevant meeting materials.
Responsible for recording and organizing various meeting minutes, ensuring that resolution items are accurately and without error, and promptly communicating them to relevant personnel.
Follow up on important meeting resolutions, supervise the timely completion of various tasks, and report execution results.
Draft, review and send various types of official documents, reports, letters, etc., ensure that the content is professional, the format is standardized and the information is accurate.
Manage the board of directors' office file system, maintain the integrity, security and confidentiality of files.
Ensure the smooth operation of the board of directors, support internal corporate governance compliance, provide necessary policy advice and administrative support.

Work requirements

Have a college degree or above.
Five years of high-level assistant or director's secretary related work experience.
Proficient in Chinese (including traditional Chinese writing) and English, with excellent written and oral communication skills, and able to independently write Chinese and English documents.
High sense of responsibility, strong confidentiality awareness, and able to maintain calm and high execution efficiency under high pressure.
Proactive and positive, with good organizational and coordination skills and problem-solving abilities, able to effectively communicate and cooperate across departments.
Proficient in the use of Microsoft Office and other office software, with good information management and data processing abilities.

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