Admin Assistant

Key Responsibilities:

• Answer phone calls politely and handle incoming and outgoing mail and parcels
• Arrange meeting rooms and welcome visitors in a professional manner
• Help with meal ordering for guests or staff when needed
• Arrange meetings, appointments, and hotel booking
• Keep records such as attendance, do data entry, filing, and order office supplies
• Keep track of office supplies and make sure there is always enough in stock.
• Handle purchasing, office equipment, insurance (office, staff medical), and work with vendors (e.g. contracts, service quality, and compliance)
• Help with office renovation, maintenance, and facility-related tasks
• Assist in planning company events and staff activities
• Support HR with admin tasks
• Arrange courier services and prepare customs clearance documents
• Make sure all tasks follow company policies
• Handle other tasks as assigned

Requirements:

• Form 5 or above
• At least 3-5 years in office admin
• Good knowledge of MS Office (Word, Excel, Outlook, Teams)
• Good spoken and written English and Cantonese; Mandarin is a plus
• Good communication and organizational skills
• Able to work independently and handle multiple tasks