HR & Admin Manager

RESPONSIBILITIES:

• Oversee and continuously improve the recruitment lifecycle by closely collaborating with the TA team.

• Partner with stakeholders to ensure recruitment approaches align with organisational priorities and workforce planning objectives.

• Oversee the drafting, review, and issuance of employment contracts and agreements, ensuring legal compliance and alignment with organisational policies.

• Advise on salary offers, reward packages, and contractual variations in line with company.

• Deliver and continuously enhance the induction programme to ensure a high-quality onboarding experience.

• Advise managers and leadership on learning and development solutions that support organisational capability and succession planning.

• Provide guidance and oversight on probation management, performance reviews, and annual review processes.

• Support managers in driving high performance while addressing underperformance in a fair and consistent manner.

• Lead complex and sensitive ER cases, including reorganisations, disputes, redundancies, and formal processes.

• Ensure ER cases are handled with professionalism, consistency, and in line with employment law and internal policy.

• Provide risk-based advice and ensure senior stakeholders are informed of all significant matters.

• Support and influence organisational change initiatives, ensuring people impacts are well managed and change is embedded effectively.

• Lead the implementation, review, and continuous improvement of HR policies, procedures, and processes.

• Ensure HR practices are applied fairly, consistently, and in compliance with legal and organisational requirements.

• Oversee the end-to-end leaver process, including contractual confirmations, holiday calculations, HR system updates, and exit interviews.

• Analyse exit data to identify trends and inform retention strategies.

REQUIREMENTS:

• Strong, current knowledge of Hong Kong and PRC employment legislation, case law, and HR best practice.

• Proven experience operating at HR Manager level within a complex, fast-paced, or matrixed environment.

• Demonstrated capability to lead and resolve complex employee relations matters, exercising sound judgement and discretion.

• Highly credible and influential communicator, able to build trusted relationships and challenge constructively at all levels of the organisation.

• Strong analytical and problem-solving skills, with experience producing and interpreting HR metrics, insights, and management reports.

• Excellent organisational and planning capability, with the ability to manage competing priorities and deliver against multiple deadlines.

• High level of accuracy and attention to detail, with a strong commitment to confidentiality and data integrity.

• Proactive, resilient, and solutions-focused, with the ability to remain calm and professional under pressure.

• Demonstrates a high standard of professionalism and a strong commitment to service excellence and employee experience.

• Advanced Microsoft Office capability (Excel and Word essential); experience of HR systems and data platforms desirable.

• Excellent written and verbal communication skills, with fluency in spoken and written English.

• Experience within professional services, consultancy, or architectural environments is desirable.