Executive Assistant

<p>Responsibility</p><ul><li>Scheduling and prioritizing meetings with mall management, suppliers, investors, and internal team.</li><li>Blocking travel and personal time effectively, ensuring no conflicts.</li><li>Preparing agendas and ensuring accuracy for each meeting.</li><li>Acting as the first point of contact for partners, landlords, vendors, and VIP customers.</li><li>Drafting polished emails, proposals, or follow-ups, including formal letters when required.</li><li>Filtering messages and requests, and reporting to the CEO in a timely manner.</li><li>Handling all travel arrangements such as flights, hotels, and transport, especially for expansion trips to cities like Shanghai, Singapore, and Tokyo.</li><li>Coordinating with malls and local agents for store visits.</li><li>Maintaining and organizing contracts, mall agreements, lease renewals, and supplier documents.</li><li>Preparing reports and presentations for the CEO, including sales performance, expansion updates, and staff performance reviews.</li><li>Following up with HR, Accounting, and Store Managers to ensure smooth company operations.</li><li>Tracking expansion timelines, including renovations, opening dates, and licensing processes.</li><li>Acting as a liaison between different stakeholders and providing regular updates to the CEO.</li><li>Booking personal appointments, dining reservations, and managing other private matters assigned by the CEO.</li><li>Managing credit card statements, memberships (e.g., Amex, hotel loyalty programs), and related personal accounts.</li></ul><p><br>Requirement</p><ul><li>Bachelor's degree or equivalent work experience.</li><li>Minimum of 3 years』 experience as an Executive Assistant, preferably in a fast-paced or international environment.</li><li>Excellent time management and prioritization skills with a strong attention to detail.</li><li>Strong written and verbal communication skills in English; additional languages are a plus.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>Proactive, resourceful, and able to work independently with minimal supervision.</li><li>Flexible and adaptable to changing priorities and urgent requests.</li><li>High level of professionalism and the ability to interact effectively with executives, partners, and clients.</li><li>Experience in travel planning and logistics coordination is preferred.</li><li>Basic understanding of project management and interdepartmental coordination.</li></ul>