Chai Wan

Job Duties:

• Provide professional administrative interface between staff and students at Hong Kong Art School and deal efficiently with operational matters of the School and respond appropriately to student welfare issues.
• Work closely with Programme Coordinator, supervisors and management team to support the daily operations and administration of the School academic programmes.
• Mainly administer bachelor degree programmes and involve in other award-bearing programmes if needed.
• Perform various administrative duties, including but not limited to maintaining student databases, preparing correspondence, managing event calendars etc.
• Manage programmes’ timetabling, assessment schedules, activities and venue booking on an ongoing basis.
• Handle meetings and related administrative tasks as well as logistic arrangements (e.g. agenda, minutes, reports, schedules, venue booking and set up) in accordance with School procedures.
• Handle enquiries and requests by students, teaching staff and assist them on a timely manner.
• Handle student admission, application, interview and onboarding matters, including new student orientation and other registration arrangements.
• Assist students’ recruitment and marketing events occasionally.
• Perform any ad hoc duties as assigned by Supervisors.

Job Requirements:

• Degree holder with a minimum of 3 years of relevant working experience. Prior experience in school or educational institutions with self-financed academic programme background and experience (e.g. SPACE HKU, SCE BU, SPEED Poly U, etc.) will be an added advantage.
• Detail-oriented, independent and have strong sense of responsibility. Willing to follow up with tasks in a proactive way.
• Excellent organisational skills and attention to details. Good analytical and problem-solving skills.
• Excellent team player with excellent communications and interpersonal skills.
• High proficiency in MS Office including Word, Excel and PowerPoint, and a fast learner of new systems.
• Good command of written and spoken of English and Chinese.
• Immediate available is an advantage.
• Candidate with less experience will be considered as Administrative Officer.

Interested parties please send your resume and covering letter (please state your current and expected salary and available date) to hr@hkac.org.hk . Only short-listed candidates will be contacted.

We are an equal opportunities employer committed to workforce diversity and fair employment practices. All data collected will be used for recruitment purpose only.