About the Role:

We are seeking a reliable and detail‑oriented Junior Administrator to support our Legal and Finance departments. This role is ideal for a candidate who is organised, proactive, and interested in gaining hands‑on exposure to corporate administration, compliance, and financial operations within a Hong Kong business environment.

You will play a key role in ensuring smooth administrative support for both functions, including documentation, compliance filings, and internal coordination.

Key Responsibilities:

Legal & Compliance Support

• Assist in maintaining corporate records, contracts, and legal documentation.

• Support company secretarial matters, including statutory filings and record keeping.

• Coordinate with external legal advisors and company secretary when required.

• Track contract timelines, renewals, and compliance deadlines.

• Ensure proper filing and organisation of legal documents.

Finance & Administrative Support

• Assist in handling basic accounting administration such as invoice processing, payment records, and expense documentation.

• Support finance team in preparing reports, schedules, and reconciliations.

• Maintain proper documentation for audit and internal control purposes.

• Assist in procurement administration and vendor coordination.

General Administrative Duties

• Maintain accurate filing systems (both electronic and physical).

• Coordinate with internal departments to collect and verify information.

• Handle ad‑hoc administrative tasks assigned by Legal and Finance teams.

Requirements:

• Diploma or Bachelor’s degree in Business Administration, Finance, Law, or related discipline.

• 0-3 years of relevant administrative experience; fresh graduates are welcome to apply.

• Strong attention to detail and high level of accuracy.

• Good organisational and time‑management skills.

• Able to work independently and collaboratively within a team.

• Basic understanding of legal/compliance or accounting processes is an advantage.

• Proficiency in Microsoft Office (Excel, Word, PowerPoint).

• Good command of written and spoken English and Chinese.

• Good communication skills with the ability to collaborate across departments.

• Responsible, proactive, and willing to learn.

Preferred Qualifications (Nice to Have):

• Prior experience in a Hong Kong‑based SME is an advantage.

• Exposure to company secretarial work or statutory compliance in Hong Kong.

• Experience supporting legal, finance or accounting teams.

• Familiarity with document management systems or ERP/accounting software.

What We Offer:

• Competitive salary and benefits package.

• Friendly and collaborative working environment.

• Opportunity to gain exposure to both legal and finance functions.

• On‑the‑job training and professional development support.

• Career growth opportunities in administration, compliance, legal or finance.

Job Description:

We are seeking a reliable and detail-oriented Junior Administrative Assistant to support our legal and financial departments. This position is suitable for candidates who are organized, proactive, and eager to gain exposure to corporate administration, compliance, and financial operations in the Hong Kong business environment.

You will play a key role in file management, compliance reporting and internal coordination to ensure smooth administrative support for both departments.

Main responsibilities:

Legal and compliance support

• Assist in maintaining company records, contracts and legal documents.

• Support company secretarial affairs, including statutory reporting and record keeping.

• Coordinate with external legal advisors and company secretaries as needed.

• Follow up on contract expiration, renewal arrangements, and compliance deadlines.

• Ensure legal documents are properly organized and filed.

Financial and administrative support

• Assist in handling basic accounting administrative work, including invoice processing, payment records and expenditure documents.

• Support the financial team in compiling reports, schedules and reconciliation data.

• Maintain complete file records for audit and internal control.

• Assist in procurement administrative work and supplier liaison.

General administrative work

• Coordinate with internal departments, collect and verify information.

• Handle temporary administrative work assigned by the legal and financial teams.

Entry Requirements:

• Holding a diploma or bachelor’s degree in business management, finance, law or related sciences.

• 0-3 years of relevant administrative experience; fresh graduates are welcome to apply.

• Careful and highly accurate.

• Have good organizational skills and time management techniques.

• Able to work independently and have a team spirit.

• Applicants with basic legal/compliance or accounting process knowledge are preferred.

• Familiar with Microsoft Office (Excel, Word, PowerPoint).

• Good writing and speaking skills in Chinese and English.

• Good communication skills, able to collaborate with different departments.

• Responsibility, proactivity, and a willingness to learn.

Prioritization (non-essential)

• Preference will be given to those who have worked in Hong Kong's small and medium-sized enterprises (SMEs).

• With company secretary or Hong Kong regulatory compliance experience.

• Have experience in supporting legal, financial or accounting teams.

• Familiar with file management systems or ERP/accounting software.

We provide:

• Competitive salary and benefits.

• A friendly and cooperative working environment.

• Opportunity to simultaneously touch on legal and financial aspects.

• Provide on-the-job training and professional development support.

• In administrative, compliance, legal or financial career development opportunities.

Application method:

Applicants should email their resume and cover letter (explaining relevant experience) to hr@sinoexpresshk.com, and indicate in the email subject: "Applying for Junior Administrative Assistant (Legal and Financial Support)".

All collected personal information is for recruitment purposes only and will be kept confidential according to our company's privacy policy.