Key Responsibilities

• Manage daily office operations and ensure the smooth running of the Hong Kong office.

• Handle office administration, including supplies, facilities, equipment, access cards, couriers, and general office maintenance.

• Coordinate with external vendors, building management, service providers, and other business partners.

• Support onboarding and offboarding logistics for employees, including workstation preparation, access arrangements, and other administrative matters.

• Assist with meeting arrangements, business travel, expense coordination, and internal events/team activities.

• Provide administrative and operational support to management and the broader team when required.

• Maintain office-related records, contracts, invoices, and documentation.

• Support ad-hoc office projects and continuously improve internal administrative processes.

Requirements

• Bachelor’s degree or above.

• 2–3 years of relevant experience in office administration, office management, operations, or a similar role.

• Experience within financial services, asset management, hedge funds, quantitative trading, FinTech, technology, or other fast-paced professional environments is preferred.

• Strong organizational skills with excellent attention to detail and the ability to manage multiple tasks independently.

• Proactive, responsible, service-oriented, and comfortable working in a small and highly collaborative team.

• Good communication and interpersonal skills.

• Proficiency in Microsoft Office / Google Workspace and common office productivity tools.

• Fluency in English, Cantonese, and Mandarin is required , as all three languages will be used in the workplace.

• Based in Hong Kong with valid authorization to work in Hong Kong.