Job Summary:

The Assistant Property Administration Officer will support the basic management of 4-5 small commercial properties in Jordon Kowloon. Responsibilities include tenant communication, lease administration, basic maintenance coordination, and financial record-keeping/simple book keeping. The ideal candidate should be organized, proactive, attention to details and able to handle multiple tasks independently.

Key Responsibilities:

1. Tenant & Lease Management:

Handle tenant inquiries, complaints, and requests in a timely manner.

Assist in preparing and renewing lease agreements, ensuring proper documentation.

Track rent payments, issue receipts, and follow up on late payments.

Coordinate with property agencies for various activities related to tenant or lease contract etc.

2. Property Maintenance & Inspections:

Coordinate and arrange repairs and maintenance with contractors (e.g., cleaners, handymen, technicians).

3. Financial & Administrative Tasks:

Maintain simple rent collection records and expense tracking (e.g., utility bills, repair costs).

Assist in basic bookkeeping (e.g., preparing monthly income/expense reports).

File and organize lease documents, receipts, and inspection reports.

4. General Support Duties:

Communicate with property owners on updates, issues, and recommendations.

Occasionally assist with property viewings for new tenants.

Run errands related to property management (e.g., delivering notices, meeting contractors).

Coordinate with Accounting Firms for various documents needed for maintaining the legal or operation requirement of the company

Qualifications & Requirements:

Education: Secondary school diploma or above (no strict degree requirement).

Experience: Prior experience in property management, real estate, or admin roles is a plus but not mandatory—training will be provided.

Skills:

Basic computer skills (Word, Excel, email).

Good communication ability, Cantonese and English (basic)