Responsibilities:

Front Desk and Administrative Support:

• Greet and receive visitors professionally, manage office access, and follow security procedures;
• Handle incoming calls and general inquiries in a prompt and courteous manner;
• Maintain the cleanliness and organization of the reception area, conference rooms, and executive offices, ensuring they are fully stocked with necessary supplies.

Mail, Courier, and Document Management

• Receive, sort, and distribute incoming/outgoing mail and courier items;
• Process and record office bills and payments, and manage petty cash and payment requisitions.
• Meeting and Facility Coordination
• Manage meeting room bookings and upkeep, and provide meal and beverage service for meetings as needed.
• Assist in coordinating office renovations, server relocations, and related projects.

Procurement and Office Maintenance

• Procure stationery and office supplies, manage inventory levels, and submit monthly stock and expense reports;
• Oversee maintenance and repairs of office equipment, and supervise office cleaning activities.

General Administrative and Clerical Support

• Arrange travel bookings and company events or social activities.
• Provide clerical and administrative support, including assistance with outdoor assignments

Other Tasks:

• Handle other ad-hoc duties as assigned.

Requirements:

• Higher diploma or above with at least 3 years' working experience;
• Good command of English and Mandarin;
• Proactive, organized, work independently with problem-solving skills;
• Well-organized with strong attention to detail;
• Familiar with MS Office and Chinese word-processing.