<p>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our CEO. The ideal candidate will have strong problem-solving skills, agility, and excellent communication abilities in English, Cantonese, and Mandarin.</p><p><strong>Key Responsibilities:</strong></p><p></p><ul><li><strong>Executive Support</strong><ul><li>Proactively manage the executive’s complex and dynamic calendar, including scheduling meetings, appointments, and travel, while strategically prioritizing time-sensitive commitments.</li><li>Act as a gatekeeper and liaison, screening phone calls, emails, and visitors with professionalism and sound judgment.</li><li>Prepare and distribute agendas, documents, and pre-read materials for meetings.</li><li>Attend key meetings, capture detailed minutes, and track action items to ensure follow-through.</li><li>Coordinate complex domestic and international travel itineraries and accommodations, ensuring seamless logistics.</li><li>Manage executive expense reporting and reconciliation with a high degree of accuracy.</li><li>Screen and prioritize incoming and outgoing communications, ensuring the proper handling of confidential documents</li><li>Assist with personal matters for CEO as assigned</li><li>Provide support to departmental initiatives and other ad hoc duties as needed</li></ul></li><li><strong>Communication & Stakeholder Liaison</strong><ul><li>Draft, proofread, and edit a wide range of correspondence, including emails, reports, presentations, and board communications.</li><li>Serve as the primary point of contact between the executive and internal departments, board members, clients, and external partners.</li><li>Collaborate with internal and external stakeholders to gather information, track project statuses, and ensure timely completion of tasks</li></ul></li></ul><p><strong>Requirements:</strong></p><ul><li>Degree holder or above in Secretarial, Business Administration, Marketing or related disciplines</li><li><strong>6+ years</strong> of experience as an Executive Assistant or Personal Assistant supporting C-level executives.</li><li>High Integrity and professionalism are required</li><li>Excellent communication skills with the ability to clearly deliver the CEO’s directions to various stakeholders</li><li>Bold, direct and proactive communication style with CEO, while demonstrating strong interpersonal skills with others</li><li>Comfortable interacting with high-level executives</li><li>Able to take the initiative to identify inefficiencies and suggest improvements</li><li>Impeccable verbal and written communication skills in English, Cantonese and Mandarin.</li><li>Demonstrated ability to work under pressure, manage multiple priorities, and meet tight deadlines.</li><li>Understand basic Business Development skills</li><li>Strong problem-solving skills and ability to work agilely in a fast-paced environment</li><li>Detail-oriented with excellent organizational and multitasking abilities</li><li>Business travel required</li><li>Immediate availability is highly preferred</li></ul><p><strong>Benefits:</strong></p><ul><li>Attractive compensation package</li><li>Exposure to senior management decision-making processes</li><li>A dynamic and professional environment fostering career development</li><li>Discretionary bonus</li></ul>